25 September 2025 Meeting Agenda

Letwell Parish Council

The meeting is open to the public by virtue of the Public Bodies (Admission to Meetings) Act 1960 s1.

To all Councillors

You are hereby summoned to attend the Parish Council Meeting to be held at The Village Hall, Baker Hades Road, Letwell S81 8DE on Thursday 25 September 2025 at 19:00.

Angela Harrison - Locum Clerk to the Council 

10 September 2025

A period of 15 minutes will be available for members of the public to comment on any matter prior to the start of the meeting.

 

Agenda

  1. Receive apologies and approve reasons for absence.
  2. Receive declarations of interest in respect of items on the agenda and approve requests for dispensation (if any).
  3. Consider and agree confidential agenda items.
  4. To approve the minutes of the Parish Council Meeting dated 19 June 2025
  5. Clerk to report any matters arising from the previous minutes and actions taken:
  1. Triangle Tree – Attendance David Miller RMBC
  2. Speeding in the village – Speed Survey results
  1. Financial Matters

a) Receive bank account balances as at 1 September 2025

b) Receive Bank Reconciliation to 30 August 2025

c) Agree Schedule of Payments to September (herewith).

d) Approve regular payments, Direct Debits, Standing Orders, for the year: 

  • DD: the Information Commissioners Office, Npower, PPL PRS Ltd, Silux Mobile, Smartest Energy, Water Plus.
  • Regular payments: HMRC, Hall cleaner, Ionos, Monthly lottery prizes of £60 and £35.
  • Annual payments: Community First Yorkshire and YLCA.

e) Approve delegated power for the RFO to approve Hall bar stock up to £250 and sundry expenses up to £200. 

f)  Approve Hall Hire rate for fund raising

g) Confirm conclusion of audit (Notification of Exempt Status 2025)

  1. Review and approve the following policies/documents (herewith):

    a) Data Protection Policy

    b) Data Retention Policy including document retention appendix

    c) Information Technology Policy

  2. Village Benches – Approve purchase/installation including confirmation of funding raised to date and approve of any shortfall from PC funds.
  3. Receive Clerk’s report & draft charity constitution. Consider the merits of setting up an incorporated charity with councillors as trustees for the management of the Village Hall, or to remain under Parish Council responsibility.   
  4. Consider proposals to be submitted to the PCC for the future management of the Village Hall including legal costs to be incurred to review and advise on any lease.
  5. Consider Planning Applications - None received
  6. Receive Planning Determinations:
  7. Application to undertake works to tree(s) within Letwell Conservation Area at 4 Barker Hades Road - No objections RB2025/0932 Application to undertake works to trees within Letwell Conservation Area at 10 Barker Hades Road- No objections
  8. Consider items for future agenda.
  9. To confirm the date and time of the next Council meeting.Bottom of Form